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Clinical Trial Assistant

Clinical Trial Support
ICON Full Service & Corporate Support
Office Based
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About the role

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ICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development.

The Clinical Trials Associate is responsible for assisting clinical study teams in the execution of clinical trials and on-time delivery of clinical trial milestones.

What you will be doing:
Establish and maintain the Trial Master File (TMF) in inspection-ready state
May communicate directly with sites to drive collection and review of essential documents throughout the study
Ensure accurate and timely review and filing of clinical trial related materials
Assist QC reviews of study, country, and site files, including issue resolution
Produce reports and status metrics as requested
Establish and maintain the Clinical Trial Management System (CTMS)
Maintain accurate and up-to-date site, vendor and internal study team contact information
Track study progress and produce reports and status metrics as requested
Assist Investigational Product reconciliation activities
Assist study team by performing administrative tasks as needed
Schedule meetings, either onsite or remote by means of virtual conferencing system
Prepare meeting agendas, minutes, and track action items
Operate and navigate within clinical trial systems including but not limited to Electronic Data Capture (EDC), SharePoint Online, eTMF and CTMS
May assist with the creation and maintenance of documents and plans for assigned clinical studies, including but not limited to training materials, study binders, plans, presentations, and reports

Ensure timely distribution of clinical trial related materials
Assist in activities associated with company-sponsored site quality audits as well as regulatory authority inspections
Works under general supervision in performing regular job duties and receives general instructions on new assignments
Assist in vendor oversight and vendor contact management.
Performs all duties and responsibilities in accordance with CFR, GCP/ICH Guidelines, SOPs, and other applicable guidelines.
This position may involve travel for training or study needs, as applicable.

You are:

A minimum of 1-year clinical operations experience, preferably within the pharmaceutical or biotechnology industry (global experience preferred)
Basic knowledge and understanding of Essential Documents, CFR and/or GCP/ICH
Proficiency with technological systems (Microsoft Office, Excel, PowerPoint, SharePoint Online, eTMF and CTMS (Veeva Vault Clinical preferred), EDC (Electronic Data Capture), Zoom, OneNote)

Fundamental understanding of filing systems and organizational tools
BS/BA or equivalent preferred, or relevant and qualifying training/experience
Fluently Dutch and English

What ICON can offer you:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our benefits examples include:

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON:
At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we’ve done to become a more inclusive organisation. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.


Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.

ICON and you

A better career. A better world. A better you.

Our people are our
greatest strength
, are the core of our culture and the
driving force
behind our success. Throughout all levels of the company, our people have a
drive to succeed
and a
passion
that ensures what we do, we do well. We
help you build exciting and rewarding careers
, deliver results to help bring life-changing medicine and devices to market and maintain ICON’s success as an
industry leader
.
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