Office Manager VAST

Scarabee Aviation Group is een bedrijf op randje Schiphol/Hoofddorp. Er heerst een ontspannen sfeer, respect voor elkaar en er zijn korte lijnen. Hierdoor worden beslissingen snel genomen, wordt er snel geschakeld, hard gewerkt en veel plezier gemaakt!

Today’s passengers prefer to do everything online, from booking their tickets and checking in, to registering baggage and booking hotels. When they arrive at the airport their only concern is getting through security and boarding as efficiently as possible.

Scarabee Aviation Group’s airport transformation solutions are designed to do just that, working proactively and interactively, with all stakeholders involved in complex airport transition processes – getting to the heart of potential frustrations.

Deep understanding of the passenger journey combined with the revolutionary approach, enables Scarabee to create and design premium airport solutions, empowering both airport business and airport experience.

Fundamental research into client, passenger and stakeholder needs, when combined with Scarabee’s innovative mind-set and passion for technology ensures a future-proof airport transition process with technology at the heart of it all.

Functie omschrijving

Supporting Directors and Management team. In this role you’re
responsible for the organization of administrative and clerical duties to assist the management.
Responsibilities
Actively organize management's scheduling needs
Rearrange schedules to accommodate last-minute changes and emergency cancellations
Arrange and facilitate meetings, ensuring all parties can attend and that rooms are available
Prepare documents for external or internal communications
Analyze data and create reports to deliver to upper and lower line management
Act as the liaison between different departments and senior staff members
Plan and facilitate company-wide events or communications that upper management has created
Reporting / Taking minutes MT / board meetings
Receiving visitors / hostess / gentleman
Retrieve and streamline information from different departments within a company
Supervising and coordinating business trips - including day money - any adjustments/mutations
Arrange travel and accommodations
Arranging facility tasks, office management (e.g. purchasing office supplies, clothing, etc.)
Apply for Visa / CPSS/Evesta
Applying for VOG/NEN/VCA/forklift/VGB – providing training
Access passes / visitor registration / passes
Cleaning management and control cleaning
Have excellent communication skills in Dutch and English (fluent);
Are interested in working for different teams, are service minded and have a great team spirit;
Are interested in or have curiosity for HR topics;
Have great people acumen;
Work fast and like to perform several tasks in parallel.
Hands-on attitude;
Are an excellent communicator; you like to help others, being in contact with other people gives you energy;
Enjoy finding solutions and are not afraid to handle difficult situations;
Completed HBO education, preferably in an organisational, economic or commercial field of study.
Professional skills within MS-Office

Functie eisen

Excellent communication skills in Dutch and English (fluent).
Service-minded and great team spirit, interested in working with different teams.
Curiosity and interest in HR topics.
Strong people acumen.
Ability to work fast and multitask, with a hands-on attitude.
Problem-solving mindset and ability to handle difficult situations.
Completed HBO education, preferably in an organizational, economic, or commercial field of study.
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