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Finance & Admin Assistant
Oxfamnovib - 20-04-2024
Naar vacature
Finance & Admin Assistant
JOB DETAILS
LOCATION: <
Gaza Strip >
CONTRACT TYPE:
JOB FAMILY: Business operations
ONE OXFAM GRADE: E1
DEPARTMENT:
GLOBAL PROGRAMMES
TEAM: Finance
SALARY: 66,239 – 114,690 ILS
per annum
HOURS: Full time – 40 hours a week
FLEXIBLE WORKING
‘
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a Office-based.
COMMITMENT TO DIVERSITY AND INCLUSION
We are committed to ensuring diversity and gender equality within our organization.
Team Purpose
To maintain the financial and administration aspects of the Gaza office in such a way that the operational administration of Gaza finances is running efficiently and effectively administered and accounted for according to the standards and procedures set.
Job Purpose
To support the finance team in all stages of operational financial management. Responsible for finance administration tasks. Supporting the implementation of organisational finance policies and initiatives and maintaining organisational finance standards in all processes.
JOB REPORTS TO
Finance Coordinator
ROLES REPORTING TO THIS JOB
NA
BUDGET RESPONSIBILITY
NA
GEOGRAPHICAL SCOPE
Gaza
IMPACT
Internally focussed
KEY STAKEHOLDERS
Staff- Partners – suppliers- Service Workers- Bank Staff
KEY RESPONSIBILITIES
To review, register and process procurement invoices and declarations, including seeking proper authorization and to arrange their processing and payment.
To carry out the administrative organisation of all data on payments and receipts of the office running costs, keeping records of all financial transactions.
To manage cash transactions in the office and maintain contact with the bank and administration team regarding financial transactions.
To assist in the preparation of financial reports
To maintain financial records through filing, retrieval, retention, storage, compilation, coding, and updating
To compile various financial documents, verify their accuracy, and ensure compliance with established procedures.
To ensure that all financial registers related to Gaza are accurate and up to date.
Perform project data entry and updates in Oxfam’s systems when requested.
Support on reviewing the financial documents for the country offices, counterparts/partners; communicate findings with the Finance Officers and counterparts and where necessary, make proposals for follow-up actions according to Oxfam and donor requirements.
Responsible for launching the partners payment requests through Oxfam system (SAP) and necessarily follow up and documentation.
Support the team in ensuring the relevant documents are uploaded on the systems and the systems are up to date. Follow up and reminders to relevant team members.
To perform any other relevant duty at the request of the line manager
General
Eager and required to adhere to Oxfam’s principles and values (
) as well as the promotion of gender justice and women's rights (
).
Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Key Attributes:
Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Job Dimensions:
Administrative support role requiring some specialist knowledge of finance management systems and processes e.g. book keeping, financial record keeping and preparing reporting documentation.
provides administration support and/or coordination outside the finance area e.g. general office support, administration, compliance processes.
Handling specific limited queries inside and outside Oxfam.
Some transaction processing.
Managing and monitoring some resources/systems.
Resolves day to day problems.
PERSON SPECIFICATION
Most importantly, every individual in Oxfam needs to be able to:
Live our values of
INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY
(read more about these
)
Ensure you commit to our
ORGANIZATIONAL ATTRIBUTES
(including adhering to the Code of Conduct):
1. Be committed to our
, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."
2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
EXPERIENCE, KNOWLEDGE & COMPETENCIES
ESSENTIAL
Knowledge of basic accountancy theory and 2 years’ experience in a similar finance position
Previous experience in accountancy, either in INGO, Local NGO or in private company.
Computer skills – Word, Excel, use of the Internet, databases and email.
Good communication skill
Good spoken and written English
Enthusiastic, positive attitude, and reliable in keeping confidentiality.
Ability to work under pressure within the office, and prioritise routine and ad hoc tasks.
Ability to work independently as well in a team in a multi-cultural working environment
A strong commitment to Gender equality and Diversity issues.
SAFER RECRUITMENT
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
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