Intern Operations

‘flexible, independent with excellent planning & organizational skills’
4-5 days per week for a period of 6-10 months, starting in February 2024

You

You are interested in working in an international organization and eager to learn. You are enthusiastic, result driven and have great communication skills. As an intern in this role, you support the Operations and Quality officer and the Senior Advisor Organizational Development in the following areas: travel, quality management, environmental management, procurement and any other work to do in operations. This is a multidimensional internship in which you have contact with various departments. We are really looking for a Jack-of-all-trades!

Your Challenge

You provide support the Operations and Quality officer and Senior Advisor Organizational Development in the areas detailed below. On a daily basis this can be communications, planning and coordination, documentation or technical support. There is operational work to do, but you will also be involved in more tactical and strategic discussions. Obligations you may have in relation to your study will be discussed with you in order to ensure that the time with War Child will benefit your start in the job market.

 

Your responsibilities:

Quality management

• Support Quality officer and Senior Advisor OD on improvement actions resulting from internal quality audits

Environmental management

• Support the functioning of environmental management in the organization (e.g. carbon footprint calculation)

Operations

• Support day to day management of the team with tasks such as communications, planning and coordination, documentation, technical support (with help of servicedesk), etc.
• Coordinate basic procurements and invoicing
• Support the team with reporting and administrative tasks
• Support with communications and coordination with country programme teams
• Provide support in organizing meetings and events, and preparing materials for these.

Travel

• Contribute to maintaining good relationships with the travel agency, hotels and possible new parties in order to ensure (cost-) effective arrangements
• Assist travelers conforming the Travel Policy
• Support in the use of the online booking tool

Your profile

• Student of HBO or Bachelor program, with specialization IBMS, Business Administration, Marketing, Economics or similar.
• You are enrolled in a Dutch higher education institute for the whole duration of the internship
• Ability to produce quality work outputs within agreed priorities and to deadlines
• Preferably, you have knowledge of NGO and/or development sector
• Ability to maintain contacts at different levels
• Excellent planning & organizational skills
• Problem solving skills, can-do mentality
• Pro-active, independent and flexible
• Interested to work and communicate with people from various backgrounds
• Strong teamwork and communication skills including presentation preparation and delivery
• Excellent command of English language, both spoken and written
• Available for 4-5 days a week
• Available

to start February 2024 for a minimum period of 6 months. Preferably 10 months or more.

Our organisation

War Child is a medium-sized aid organization. The Department of Finance, IT & Risk Management is part of a Global Shared Platform, a service center that serves fundraising teams in Europe and the USA as well as field-oriented teams based in countries and regions affected by conflict. The Shared Platform is the result of a merger of the War Child organisations in the Netherlands and in the UK as per 1 January 2024. The first six months of 2024 will see quite a few activities to get things right. We try to keep an informal ambiance within our office in Amsterdam, with a lot of room for creativity, inspiration and self-initiative from employees. We try to practice what we preach: dynamic, innovative, integrity focused and a drive to reach the highest possible results against the lowest possible costs.

Our conditions

We are looking for an Intern Shared Operations who will join Team Shared Operations,
from February 2024
for a period of at
least 6 months, 4-5 days per week
. As intern in War Child you can count on an interesting internship, with an opportunity to learn a lot. Of course you will get guidance, but also freedom to work out your ideas. You will receive an internship allowance of € 300, – gross per month, based on 40 hours per week.

Please note that War Child interns need to be enrolled as students at a Dutch educational institution for the duration of their internship. Please note that this internship does not suit students who are in their thesis writing semesters.

How to Apply

Interested and qualified candidates are invited to apply by no later than
20 November 2023
by submitting their CV (English, max 2 pages) and cover letter using the following hyperlink

:
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By submitting your application, you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.

War Child is an international organisation, and we are committed to be a diverse and inclusive employer,
placing human and child rights at the centre of our existence and work. We hire our new colleagues based on their talents, competences and shared values; we do not distinguish them based on their age, gender and gender identity, race, color, ethnicity, religion, culture, sexual orientation, disability etc

.
The safety of children and youth is a paramount and essential to War Child’s work. War Child has a zero tolerance policy towards any form of abuse. To prevent placing children and youth at any risk this subject is addressed in our recruitment and selection procedures. Moreover, the accepted candidates will be required to state their commitment/ intent to be aware, consider and adhere to the minimum standards applicable in development and humanitarian settings, such as humanitarian values and principles, Sphere Humanitarian Charter, Standards in the Humanitarian Standards Partnership, Core Humanitarian Standard, International Humanitarian Law, Code of Conduct for the International Red Cross and Red Crescent Movement and Non-Governmental Organizations (NGOs) in Disaster Relief and IASC Six Core Principles Relating to Sexual Exploitation and Abuse.

Disclaimer
Only applications received via our website are processed.
If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.

It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

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