Operations and Administration Assistant
Operations and Administration Assistant
At Windcat, we have been at the forefront of providing specialist crew transfer vessels to the offshore industry for over two decades.
With a growing fleet of over 55 vessels and even more vessels in build, including the new MK5 series, we are one of the largest CTV operators in the industry. W
e are adding a new vessel type to our fleet to offer safety and comfort for up to 120 people:
five Elevation Series CSOVs are currently underway. The first of these innovative vessels is expected to launch in 2025, completing our existing CTV fleet.
Our offices in Lowestoft (UK) and IJmuiden (the Netherlands) support the operation of our vessels across multiple sites and collaborates with local partners across Europe.
Windcat is a family that stands for pioneering experience, efficiency, trust and service, for a sustainable future. Ultimately, the way of working and the people at Windcat is what makes us stand out!
Windcat is a part of CMB.TECH, a shipping and cleantech company that develops, builds, owns and operates large marine and industrial applications that can run on hydrogen or ammonia. Therefore w
e build all our new vessels to run on hydrogen, marking a significant step towards reducing carbon emissions.
We continue to grow and maintain the leading position in the market with the continuous development of the company and expansion of our talented, passionate, and enthusiastic teams.
To do this we are looking for an Operations and Administration Assistant to join our finance team, whose expertise in administration of finance related tasks are critical to the success of our long-term plans.
Job Description
Reporting to the Finance Manager, you help ensure the smooth running of the administration within the IJmuiden Office, provide support to the operations and crewing department for Netherlands and Belgium with crew and vessel related tasks and provide support to the finance team with the administration of finance related tasks.Key Duties
- General office/reception duties including, but not limited to, assisting the administration team with answering the phone, processing mail and sending parcels with relevant couriers. Ordering office supplies and groceries when required. Arranging and liaising with contractors.
- Assisting with administration and matters that arise for rental properties
- Arranging travel, accommodation and assisting with the administration of company vehicles
- Assisting with the administration of Purchase Orders, maintaining supplier invoice and payment records and assisting with the processing of credit card receipts and declarations.
- Assisting the Operations department in dealing with day-to-day issues from the crew and vessels including arranging urgent appointments for crew and attending with them where necessary.
- Assisting with booking surveys/audits/inspections of equipment, weekly checks of timesheets against vessel operations on the Daily Progress Report (DPR), reviewing stores request forms and assisting with administration for crew and engineers’ clothing orders.
Skills and Experience
Essential- Previous experience in a busy administrative role
- Ability to manage and prioritise multiple tasks
- Excellent communication skills
- Work accurately and have the ability to plan work, anticipate, take the initiative and is a team player.
- Dutch Native speaker
- Good working knowledge of English and able to communicate verbally and in writing.
- Excellent knowledge of Microsoft Word, Excel, and PowerPoint
- Ability to maintain a professional approach when dealing with employees and third parties
- Experience in a similar marine related role
- Knowledge of accounting systems
Offer
- Full time employment in an international organisation (probation period applies)
- Hours: 40 hours per week, Monday to Friday
- Location: IJmuiden (office based)
- Attractive salary
- Competitive benefits package including company pension scheme
Apply
Please send your CV and covering letter/email to Vicky Webber, HR Business Partner,Follow us
Connect with us and follow the latest innovations in our fleet and get to know the people of Windcat.Get in touch
Contact our specialist teams in one of our locations. We are happy to help you with chartering or carreers info or any other questions you might have.Accreditations
Windcat is part of CMB.TECH.Follow us
Connect with us and follow the latest innovations in our fleet and get to know the people of Windcat.Get in touch
Contact our specialist teams in one of our locations. We are happy to help you with chartering or carreers info or any other questions you might have.Accreditations
Windcat is part of CMB (Compagnie Maritime Belge).meer...
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